Priority Time Management is a system of sorting activities into High Urgency and low need activity.
Plan a ‘to-do-list.'
Decide on your (realistic dreams) goals, and believe in them
Make your action plan so you can see and believe in how you will achieve these aims.
Write a ‘to do list’ of 6 items to do tomorrow; take 3 of these items directly from your action plan to achieve your goal.
I try not to give myself more than six written down to do list items. I write these things down the night before the day I need to do them. I review this list first thing in the morning. I mark these items off as I do them. If I complete all on my short list, I can always add more.
I am FLEXIBLE. Sometimes a new priority appears, and you need to drop all other items on your to-do list and attend to that.
At the end of each day, I check off all the items on my ‘to-do-list, ’ and I always PRAISE myself for what I have achieved. I never berate myself for anything I did not achieve. This is especially important for moms and caregivers to remember.
Feel proud of what you do achieve. While you can be very skillful in guiding another, you cannot plan into your life the behaviour and activities of the person you care for.
You need to keep this ‘to-do-list’ loose and flexible and just try not to allow too many stressful number one priorities to occur an once. If you do have a lot of number one priorities, put all the number two priority activities aside, and don’t add the burden of guilt of not doing a number two priority, to the crisis of a DO IT NOW, urgent number one priority.
I then write out the ‘to-do-list’ for the following day, and I reassess priorities. Just because something was a one or two priority today does not mean it will have the same priority tomorrow. The two priority might now be an urgent, important, one, or it might now, not be important or critical and simply no longer needs to be included on the list. Keep your priorities, flexible. Stay loose and relaxed, forgiving in your expectations of yourself and be a loving, self-nurturing best friend who is generous in self-praise at what you do, have, and are achieving.
Nothing helps you achieve your goals better than going to bed feeling you are on track to achieving your goals, and that does not require perfection, simply consistently going to bed, and getting up in the morning, focused on your goal, knowing you have an action plan that will allow you to achieve it and knowing that half of your to-do list for the following days leading you to your goal.
So your goal is ‘the size of an elephant,' seemingly insurmountable.
I felt like that when I was 115 kilo and wanting to be slim.
I felt like that when I had a large home and an art gallery and had to downsize quickly to a small home near family and become a full-time carer for an ill husband.
”How do you eat an elephant”?. ~~~ ‘One Bite at a time.'
Every day I scheduled an appointment with myself to look at the goal, look at the short term goals that were steps to achieve these big goals. In fact, if the big goal is too scary and frightening, then just look at the small short term goal today. Look at the action plan to achieve this. Write this down and place it where I see it frequently. Decide what you are going to do to take a bite out of the elephant. Write this in your ‘to-do-list.'
I do not have to eat an elephant tomorrow; I simply am going to take a small manageable bite.
If something that I am about to do, doesn’t move me towards my goals or something that is important to me at that time, then don’t do it.
There is more than one system of organizing your priorities; the Priority system is just one.
Be flexible; this system might not be the one you choose. I have used both this system and the Pareto Principle, the topic of my next time management introduction, post; for four decades.
Mark McCormack of the ‘What they don’t teach you at Harvard Business School’ fame, says, ~“I have never known a successful person who doesn’t operate from some personal, organizational system.”
A Creative Arts' Goal
One of my current goals in to spend More time creating realist pet portraits for clients. That necessitating my purchasing the fines, archival quality and lightfast materials available on today's market, and I have.
My math says that by the time you throw out all the non permanent pigments in the cheaper to initially buy brands and calculate that the densely pigmented pencils I'm buying have been reviewed to go further on the paper, have more covering power, and the pencils take longer to wear down with use, it might be a case of the cheapest pencils being the most costly, unless you are a hobby artist without high expectations of the medium and an intention to use your art materials full-time.
I've ordered the full sets of Caran d'Ache Pablo and Museum ranges of professional, lightfast pencils, to go with my new sets of Luminance and Karisma (like Prismacolor colour soft only superior quality and higher pigmentation) and my many existing full sets, and well used and loved, pastel pencils.
I think that I'm up-to-date with any upgrading my pencil requirements. I also bought the full Copic pen (and some there good brands) range recently and will be experimenting in combining alcohol ink and pencils, pastel pencils and colouring pencils, watercolours and pencils. Watercolour pencils with colouring pencils, along with using my author traditional art mediums which I'll not be combining with colouring pencils.
I'm fortunate in that I have a life time's supply of quality papers. so, for now, I'm done with working out what I needed to add to my studio supplies. It is time to work!
If I still feel that I need any coloured pencils with this set-up, I would add the 150 set of Holdien Artist coloured pencils for a wider range of colours that willl layer well with Pablo.
I intend to work in layers. softest to hardest, hence the diversity of pencils.
I will earn back the cost of this equipment through art sales. I'll also use these supplies in demonstraltion videos
I'm the one who purchased the expensive red, anniversary edition Caran d'Ache pencil sharpener. You asked me to report on that I thought of it.
It is solid steel body, and superb in functionality. I've no regrets. My last pencil sharpener of its type had been a plastic Brynzeel model and it lasted me twenty years. If I get as much use from my new pencil sharpener I'll be happy.
I wrote out my one month, three months, six month and twelve-month goals last night and how I intended to achieve them. So this morning’s motivational thought for the day appealed to me
"It is our choices...that show what we truly are, far more than our abilities" - J. K. Rowling
Tips for setting and achieving your goal.
Your goal must be something you desire. Drinking eight glasses of water is an action, not a goal unless water was a hard to achieve commodity and you crave drinking eight glasses.
Please try to find goals that excite you, things you would want to make an effort to achieve.
Would you work hard to achieve something that is easy to do that you do not want to do?
Know what a Goal Is, do not mistake an action for a goal. I love drinking, water. It comes easy. If you do not like drinking it, it might be a part of your action plan, but it is a very weak goal.
This confusion about what a goal is accounts for why so many people struggle to achieve goals. So it will help you to read up on how to set goals, not from people who are not achieving them, but from the experts. There are many experts in this field.
Your Goal needs to be specific. Losing weight or running is not a specific goal, How much weight and in what time frame, How far, fast or for how long do you want to be able to run and when do you plan to be able to do this? Be very clear about what it is you want to achieve,
Your goal must be believable to you. Yes, I believe I can achieve goal weight. No, I do not believe I could ~ or should run a marathon. I set my 12 months goal to passing my next bone density scan with at the very least no further deterioration and hopefully a drug-free, all natural with diet and exercise, improvement in my bone density; I believe this can be achieved.
The Goal must be achievable. I cannot expect to achieve the looks and weight I was at age 21; I’ll settle for feeling 21, ~ when better than that, I’ll be a healthy and fit feeling 21 again. I have already achieved greater health and fitness than I ever had before in my life. At 63 I am my fitness exceeds anything I knew in my youth.
You must know how you are going to achieve your goal.
You must have an action plan so you can see how it will be, achieved.
You must have a To Do List. Write in your diary, ahead of time, those actions you will be doing to achieve the goal you set. These are appointments with you, appointments you commit and promise yourself that you are not going to break, short of serious emergencies. If you do not do this step, you know you will falter, you will have times when ‘you can’t be bothered or make excuses that you are too busy, so write those to do list actions into your diary now. If someone wants you to do something else during that time, you cannot ‘you have an appointment.'
The most important appointment you could have is the one that takes you to your goal, your realistic dream for you. I am about to keep my appointment with the swimming pool beside me.
Have a beautiful and active day